How I Run Team Meetings That Actually Get Results
If you do nothing else in your team meetings, do this...
I want to give some quick solutions here, especially if you’re a manager trying to make the most of your time with your team. This is what I learned after more than 10 years of leading teams in corporate spaces. This framework allowed me to increase team performance and engagement exponentially.
Add these three items to every team meeting agenda
First:
Update your team on whatever the latest is, whether that’s process changes, changes in personnel, or anything that impacts them that you know about and are able to share at that time. Company updates, systems changes coming down the pike, projects that are on the horizon… I would have all of that on my agenda.
Here’s why this matters: it helps build safety and boosts the trust that your team has for you. When your team knows they’re not going to be surprised or left in the dark, it creates the comfort that they need to focus on getting the job done and that goes a long way in shaping the culture of your team.
Second:
Use your team meetings as an opportunity to address any common questions. If you notice team members asking you the same things over and over again or multiple team members making the same mistake, that usually means it’s time for a refresher or some light training.
So I’d make it a habit to build that into every meeting. Talk about what’s been coming up a lot. What people are confused about? What’s getting missed? Invite people to share if they’ve seen the same thing or something different, and just make it a team thing so everyone can be aware.
Doing this will save you time. Instead of answering the same question four different times to four different people, you answer it once with everybody. That’s a win.
Third:
Celebrate something in every single team meeting.
Whether you’re meeting weekly or bi-weekly, celebrate something. If someone on your team did something awesome, celebrate that. If the team hit a KPI or crushed a goal together, call that out. If another department complimented your team or someone made a sharp observation about how well your team works together, tell them!
Even if it’s small. Celebrate it.
Why? Because when people feel seen, when they feel appreciated, it creates an environment where people want to come to work and want to do their best.
So, again, if you do nothing else in your team meetings… just do these three things:
Share updates
Address common questions
Celebrate something
Keep it simple. Keep it consistent.
Share your thoughts. How do you handle team meetings?
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